For atmosphere and cosiness ... a big 10! These days, Christmas markets generously immerse you in winter atmospheres, not only in the city centres but also in smaller towns. Are you organising a Christmas market with your company or association? Then get the maximum score for safety, too.
Perhaps you start organising your Christmas market or activity with the most fun part: finding a theme, selecting the tastiest catering and best-suited music... And on that front, too, we have tips for a top party .
At the same time, it is wise to think of a prevention plan for the safety of your Christmas market from the very beginning. Be aware of the risks and take precautions, even if you are only an exhibitor. Ask yourself questions like: what can go wrong, when is it most likely to happen and how can I prevent these problems? You can find a clear plan of action at ikorganiseer.be.
Apart from a detailed safety plan, no event can do without well-informed staff or volunteers, proper insurance and clear agreements with local authorities. For a large Christmas market, you can also ask the Red Cross to set up an aid station. So starting on time to contact or train the right people is the message!
But let's look at the main risks that can throw a spanner in your mulled wine at a Christmas market.
Weather, unpredictable factor at any winter event
Typical winter weather conditions such as ice and snow do not make things easy for you as a Christmas market organiser. Avoid falls caused by slippery surfaces with non-slip floor covering or by spreading salt in time. Pay special attention to obstacles that people can trip over, as they are even less noticeable under a layer of snow. Moreover, snow weighs more than you would expect, remember that when installing tents or tarpaulins, for example.
Also take into account storms or strong winds: secure everything extra securely, as falling stalls or decorations blowing around can cause serious damage and even injure visitors. Remember the toppled Christmas tree at the 2024 Christmas market in Oudenaarde ...
Warmth: mood creator, but also risk factor
At an outdoor winter event, nothing is more cosy than the warm glow of a heater or brazier. But we shouldn't draw the line: fire safety comes first.
So first of all, be extremely careful with open flames: always put fire pits on a flat surface, keep a fire extinguisher handy and make sure visitors stay away. Gas or electric heaters are safer alternatives, but check that they are still working correctly before each use.
To prevent fire, it is also best to choose non-combustible decorative materials and Christmas lights with the European CE label intended for outdoor use. Short circuits are more likely to occur in damp conditions.
Cosy crowds?
The more souls, the more Christmas spirit. But too many souls can lead to dangerous situations.
A light accident or a power failure that puts your Christmas market in the dark ... even a small incident can cause panic. Combined with large crowds, this sometimes quickly gets out of hand.
So prepare for a 'full house' with a plan that allows the smooth flow of visitors and their cars. Also make sure you have clear signage.
Food-safe Christmas market
From hot chocolate to a hearty bratwurst with sauerkraut ... food and drink are part and parcel of the Christmas market. Make sure the visitors do not have to continue the party in the smallest room afterwards... Follow the necessary hygiene rules, find out about the mandatory allergens and check which legislation you have to respect to guarantee food safety.
To sum up: a successful Christmas market starts with solid preparation, which includes dwelling on potential problems. Although a round of 'getting inspired' is of course also part of it, for example at one of Belgium's most famous Christmas markets!
Need advice on planning your Christmas market or event safely and properly insured?
